NYM Administrative Assistant

About Us

At the forefront of building the nation’s labor movement, 32BJ SEIU is changing the narrative around important social and economic issues facing working families. Founded in 1934, 32BJ is the largest union of property service workers in the nation. We have a powerful and important mission: To build and grow a diverse, effective, politically independent and democratic organization of workers to change our lives for the better, improve our communities, and build a more just society for present and future generations.

With a commitment to building power for low-wage workers, 32BJ is engaged in winning strong contracts for members, organizing workers, supporting progressive candidates for elected office and moving a broad policy agenda, such as paid sick days, expanding access to health care and the Fight for $15.

The union has approximately 425 staff in sixteen offices from Boston to Miami. 32BJ SEIU represents over 175,000 property service workers including janitors, security officers, airport workers, and food service employees in 11 states and Washington, D.C. 32BJ is an affiliate of SEIU, the Service Employees International Union, which has 2 million members dedicated to raising industry standards and making life better for all working families and communities.

32BJ SEIU’s headquarters are in New York City

Duties & Responsibilities

The Administrative Assistant for New York Metro District will be responsible for greeting members and visitors, directing members to the appropriate person or office, and providing administrative support to the District. They will report directly to the Operations Coordinator.

Responsibilities include, but are not limited to, the following:

• Manage member traffic to the reception through our queuing system;
• Perform data entry assignments as needed to complete member activity reports and to support the Union’s work;
• Ensure reception area is tidy, functioning and presentable. Interface with office services, the IT Department and facilities management for any facility-related issues in the reception area, pantry and meeting rooms, including laptops and printers, climate control, cleaning needs, etc.;
• Manage calendar reservations for seven (7) conference rooms in Outlook;
• Help support the security operation of the District Office by following procedures and interfacing with building security, as necessary; and
• Support member phone banking operations;
• Other administrative duties as assigned to support the union’s program and goals.

Qualifications & Experience

The ideal candidate will be experienced in dealing with a diverse public in a friendly and compassionate manner. They will be self-starting, and able to maintain a professional demeanor in a fast-paced and demanding environment. While no one candidate will possess every quality outlined for this position, the successful candidate will bring many of the following professional skills and personal attributes:

• Strong, public service skills, particularly experience working with a diverse population, and the ability to treat members with care, friendliness and compassion.
• Excellent communications skills.
• Ability to handle and diffuse difficult situations in the reception area.
• Proficient with MS Office, including Word, Excel and Outlook.
• Ability to learn internal data and workflow systems required.
• Demonstrated ability and experience managing multiple tasks and responsibilities in a fast-paced and demanding environment.
• Demonstrated ability handling confidential material and information in a professional manner.
• Ability to take initiative and complete tasks independently, and to work as part of a team.
• Spanish bilingual required.
• Experience with, and commitment to, social justice issues not required but are a plus.

Work Environment

• This position is a full time position that occasionally requires hours outside normal business hours, including some nights, weekends and holidays.
• This position is based in New York City.

Physical Demands

• This position is largely computer/office based, with many in-person and Zoom meetings, and on occasion you will get to participate in marches, rallies and other union events and demonstrations.

Compensation & Benefits

The salary range for this role starts at $50,893. 32BJ offers a generous benefits package that includes a fully employer-paid medical, dental and vision plan (for full-time employees and their qualified dependents) and retirement benefits, including a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days, and, after the first year of service, four personal days.

Application

Please send a resume and letter of interest to HR@seiu32bj.org. Please use “Administrative Assistant – New York Metro District” in the subject line of your email.

Please note 32BJ has implemented a vaccine mandate. Bona fide religious and ADA exemptions are permitted with additional safety measures.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We promote diversity and strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.

Apply Now


Apply Now

• New York City
• $50,893
• Full Benefits
• Equal Opportunity

Please send a resume and letter of interest to HR@seiu32bj.org. Please use “Administrative Assistant – New York Metro District” in the subject line of your email.

Please note 32BJ has implemented a vaccine mandate. Bona fide religious and ADA exemptions are permitted with additional safety measures.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We promote diversity and strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.